Applicant and Employee Privacy Policy
Employee Privacy Policy
Last Updated: January 1, 2023
At Hardship Department LLC (“Company,” “we,” “us,” or “our”), we are committed to building and maintaining a relationship of trust with every employee and applicant. This Employee Privacy Policy outlines how we collect, use, and protect your personal and sensitive personal information in connection with employment or consideration for employment.
By applying for or accepting employment with us, you consent to the practices outlined in this policy.
Policy Updates
This policy is subject to change. We encourage you to review it regularly for updates. Revisions will be posted on our website at www.Hardship180.com. You may also request a copy by emailing snorris@hardshipdepartment.com or calling 888-497-8818. Any changes will be effective immediately upon posting.
Legal Conflicts
In the event that local, state, or federal laws provide greater privacy protections, those laws will take precedence over this policy.
Information We Collect
We may collect the following categories of Personal Information, including but not limited to:
- Identifiers (e.g., name, SSN, driver’s license)
- Contact Info (e.g., address, email, phone)
- Financial & Employment Data (e.g., direct deposit info, wages, tax exemptions)
- Protected Class Info (e.g., race, gender, veteran status)
- Education & Work History
- Health & Biometric Data (e.g., disability notes, fingerprint scans)
- Usage & Device Data (e.g., IP address, login activity, geolocation)
- Audio/Visual Data (e.g., security footage, recorded calls)
We may also gather Sensitive Personal Information, such as government IDs, account logins, biometric identifiers, health data, precise geolocation, and union or religious affiliation (if applicable).
How We Collect Data
We collect personal information from:
- Direct disclosure by you
- Background check providers
- Benefits providers
- Employment or training services
- Company systems and equipment (e.g., email, phones, computers)
Use of Information
We use your information for employment-related purposes, such as:
- Hiring, onboarding, and managing personnel
- Payroll, benefits, and compliance
- Security, performance reviews, and training
- Communications (email, text, phone)
- Legal and policy compliance
Your information may also be used in de-identified or aggregated forms for analytical and operational purposes.
Sharing of Information
We do not sell or share your personal or sensitive personal information with third parties for marketing purposes.
We may share limited information with authorized Service Providers such as:
- Payroll/benefits providers
- Background check agencies
- Legal or accounting firms
- Technology and system support vendors
These providers only receive the data necessary to perform services on our behalf and are required to safeguard your information.
Cookies and Automated Tools
Our systems and service providers may use cookies or tracking technologies for analytics and operational functionality. You can manage your cookie preferences via your browser settings.
Security
We implement administrative, technical, and physical safeguards to protect personal and sensitive personal information. However, no system can be 100% secure, and information is shared at your own risk.
Retention
We retain your data as long as necessary to meet legal, regulatory, or business obligations—typically up to seven (7) years after your employment ends.
Minors
We do not hire individuals under 16, but we may collect limited data on dependents of employees for benefits purposes. This data is not shared or sold.
Additional Rights (California Residents)
As a California resident, you may have the right to:
- Know what personal data we collect and how we use it
- Request correction or deletion of your data (subject to legal exceptions)
- Limit the use of your sensitive personal information
- Receive your data in a portable format
- Opt-out of sale or sharing (we do not currently sell/share employee data)
You may submit requests related to your data by emailing snorris@hardshipdepartment.com or calling 888-497-8818.
Authorized Agents
Authorized agents may act on your behalf with proper written consent and identity verification.
Do Not Track (DNT) Notice
Our website currently does not respond to “Do Not Track” browser settings.
Compliance with Legal Requests
We may share your information with law enforcement or regulators when legally required or necessary to protect rights, safety, or comply with laws.
Business Transitions
In the event of a business transfer, merger, or acquisition, your information may be transferred as part of that process, with proper notification.
Contact Us
If you have questions or wish to exercise your rights under this Privacy Policy, please contact:
Hardship Department LLC
Attn: Employee Privacy Inquiries
312 W. 2nd St
Casper, WY 82601
📧 snorris@hardshipdepartment.com
📞 888-497-8818
🌐 www.Hardship180.com